Criminal Records Bureau (CRB) Procedure

Cataphract and the CRB

Cataphract is a Limited Company specialising in pre-employment screening and vetting services. We are an umbrella organisation to the Criminal Records Bureau and can provide a full service for employment screening or purely act as an umbrella organisation providing CRB checks. Cataphract is an ISO 9001 registered firm; and was commended by the Criminal Records Bureau during their latest inspection.

The Criminal Records Bureau (CRB) acts as a 'one-stop-shop' for organisations, checking police records and, in relevant cases, information held by the Department of Health (DH) and the Department for Children, Schools and Families (DCSF). There are two levels of CRB check currently available; called Standard and Enhanced Disclosures.

The two CRB checks are available in cases where an employer is entitled to ask exempted questions under the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974. This includes any organisation whose staff or volunteers work with children or vulnerable adults.

Standard Disclosure

This is primarily available to anyone involved in working with children or vulnerable adults, as well as certain other occupations and entry into professions as specified in the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974. Standard Disclosures show current and spent convictions, cautions, reprimands and warnings held on the Police National Computer. If the post involves working with children or vulnerable adults, the following may also be searched:

    Protection of Children Act (POCA) List

    Protection of Vulnerable Adults (POVA) List

    Information held under Sec 142 of the Education Act 2002 (formerly known as List 99)

Standard Disclosures are turned around in about 2 weeks.

Enhanced Disclosure

This is the highest level of check available to anyone involved in regularly caring for, training, supervising or being in sole charge of children or vulnerable adults. It is also available in certain licensing purposes and judicial appointments. Enhanced Disclosures contain the same information as the Standard Disclosure but with the addition of any relevant and proportionate information held by the local police forces.

Enhanced Disclosures are turned around in 4-6 weeks but can take longer depending on the Police Force.

On Line Application & Account

An organisation requiring CRB Disclosures can register for an account at www.crbcheck.info A unique account number is then given to the organisation to provide to anyone they wish to have a CRB. The applicant goes on line and completes the application. An automated e-mail is then sent to the organisation informing them that an application has been made. Papers are then prepared and sent to the applicant who checks and signs the form and has their identity verified. The organisation can track and trace the applications through their secure login.

Identity Verification

Applicants for Disclosure are required to have their identity checked and address confirmed against a minimum of three documents such as a Passport Driving licence and utility bills. This can be undertaken by an authorised officer of the employing organisation or it can be undertaken at any Post Office in the UK through Veri-fy.

Data Protection

The CRB recognises that the Standard and Enhanced Disclosure information can be extremely sensitive and personal, therefore published a Code of Practice and employers' guidance for recipients of Disclosures to ensure they are handled fairly and used properly. Cataphract handles all personal data safely and securely in accordance with our Data Protection Policy and ensures that only those who need to see personal data. A copy of our Data Protection Policy is attached.

A copy of the Standard or Enhanced Disclosure will be sent out to the applicant as well as the Registered Body.

Financial Matters

Standard Disclosures are £46 +vat,  Enhanced Disclosures are £51 +vat. Both Standard and Enhanced Disclosures for Volunteers are £15 +vat.   We can invoice the individual applicant directly or an organisation. Payment can be made by BACS, cheque or credit card.

Contact:

Barry Clark - Cataphract Ltd, 13 Ventnor Drive, London, N20 8BT

Tel: 0208 446 4695    Fax: 0207 149 9978

Cataphract is an umbrella body registered with the Criminal Records Bureau to provide higher level CRB Disclosures for those working with Children, Vulnerable Adults, or who are members of Medical, Legal and Custodial or Financial institutions. For further information on Disclosures please visit www.crbcheck.info

It is an ISO 9001 Registered Firm for pre-employment screening and vetting and the provision of vetting skills training.